Personal Assistant

We’re looking for candidates with:

• Proven track record as PA / team assistant role in a corporate environment with a minimum of 3 years’ experience.

• Highly organised, with the ability to prioritise and very strong administrative skills

• Able to work under pressure and to tight deadlines

• A passion for a fast-paced and varied working environment.

• Exceptional interpersonal and communication aptitude, with the confidence to liaise with staff at all levels, high profile stakeholders and major clients

Job description:

• Anticipating the needs of the Partners and providing effective and efficient support

• Extensive and pro-active diary management

• Acting as Gatekeeper to the Partners: Making sure you are always aligned with the Partners goals and priorities for the weeks/months ahead

• Building strong and trusted relationships with clients, colleagues, & third parties

• Acting as the point of contact when needed between the Partners and clients, colleagues, third parties

• Managing Partners Inbox’s when required

• Providing travel support for Partners and the wider business with trips which will include booking flights and preparing itineraries (normally domestic, occasionally international)

• Submitting expenses on behalf of the Partners

• Maintaining strict confidentiality & discretion in all aspects of the role

• Providing general admin support

• Greeting clients & visitors to the office

• Setting up meeting rooms with refreshments or lunches for client meetings

• Contributing with the upkeep of the office. Working with the Ops team to keep it clean and tidy

• Assisting with organising internal office events

• Assisting organising Cultural team events, Team away days, Summer & Christmas parties

Benefits:

• Bonus: Discretionary bonus of up to 15% of salary if the company performs and you individually perform

• Flexible working policy including 3 days in the office, including Mondays.

• TOIL policy: working 29 in 30 days for all employees

• Pension: Statutory pension

• Leave: 25 days holiday per year (Jan-Dec)

• Freedom to work from overseas for up to two weeks each year

• Health insurance following probationary period

• Enhanced maternity leave policy

• 10% discount in participating shops and restaurants around the office

For more information or to apply, please email alison.sadek@5654.co.uk with your CV and a cover letter.